Head of Administration and Executive Assistant

About Roots

Companies face a myriad of management challenges for their most important asset: its people. With antiquated, burdensome tools and processes, teams need a better solution and it is time to take control.

Roots Technology is disrupting traditional management tools and solving universal pain points by launching Sprout, a comprehensive suite of stakeholder management software-as-a-service (SaaS). Sprout empowers founders, investors and advisors to efficiently manage critical equity and people information, creating a digital companion and a single source of truth. Our initial build enables companies to build and manage important stakeholder and investment information such as its cap table, stock option plans, investment models, digital registrar, board meetings and secure data rooms.

Roots was founded by an ex-Uber Asia business executive and a China product and engineering leader with a combined 35-years of global startup experience launching companies at scale and cultivating large teams. We were founded in 2019, accepted to the Cyberport incubation program and recently backed by an influential early stage investor group.

For What We Are Hiring

Sprout is looking for a highly talented person to serve as both Head of Administration and Executive Assistant to the CEO to support our executives.

Team You Are Joining

You will lead our Administration Team and be part of the larger People Team. This is a pure startup environment and you will be joining our founding team in Hong Kong and be part of the management of this startup.

Problem You Will Solve

You will immediately roll up your sleeves and dive deep into the water and support all administrative tasks and challenges in a fast-paced environment. You will be known as a logistical "fixer" and an experienced "air traffic controller".

As part of a new startup, there are a lot of tasks and problems that require a detailed oriented, thoughtful and proactive person. There will also be many times where you will be needed to strategically "block and tackle" for your executives.

You are approachable and helpful at all times, but also have an excellent executive presence and considered to have sound judgement. You will act as a trusted partner to our executives and be part of our mission to provide a transparent, world class, empathetic and high performing company culture.

About the Role

As the founding member of the People Team, you will play a key role in helping build and nurture our people experience, operational foundations and all related relationships. You know how to communicate clear, succinctly and effectively, in speaking and writing, preferably in English, Cantonese and Mandarin with deep experience connecting with C-level executives and decision makers.

You will start helping our co-founders and your main duties will include:

  • Proactively manage heavy calendars, including internal and external meetings.
  • Ensure there is a clear objective and agenda for every meeting.
  • Make sure that they has all materials, reading, information for meeting at least 24 hours in advance.
  • Ensure the they are prepared for speaking events and that relevant parties have signed off on content (marketing, strategy, etc.).
  • Attend meetings with executives as needed; take notes, gather follow up action items, and identify who is accountable for next steps. Note that you may be asked to travel with them when necessary.
  • Work closely with related groups on priorities for the executives.
  • Are technology savvy or a quick learner to triage and reply to emails, Asana tasks/Google comments and Slack channels as needed. Bonus points, though not required, for prior knowledge and use of Chinese apps (Wechat, Alipay, Taobao, Ctrip, etc).
  • Plan and execute team meetings, events and offsites; including the coordination of agendas and materials, budgets, logistics, hospitality and more.
  • Exceptionally knowledgeable in knowing how to optimize different travel resources to book travel and process expenses accurately and in a timely manner for the executives.
  • Manage expenses, travel and time off requests for your executive’s direct reports.

As the company grows, you will also be managing the team that handles office administration and executive assistance for other leaders. Finally, but not least, you are a team player with strong ethical and moral beliefs.

Compensation and Benefits

You will have a unique opportunity to join a startup and learn the best practices from Silicon Valley and China against the backdrop of a global financial hub as Hong Kong. This is a startup in which you will learn and be compensated with a competitive combination of cash and a generous equity stake that will also grow as we hit operational and strategic milestones. We will be expanding our benefits to include a full range of benefits, including MPF, full health insurance and other reimbursement programs. Other perks will be related to created a fun, comfortable working environment that seeks to balance and award outright sprinting, pure hustle and a sustainable work-life balance.

Please send your CV to careers@rootstech.co